MARLBOROUGH PLANNING BOARD
MARLBOROUGH, MA 01752
Call to Order                                                         				October 7, 2013

The Meeting of the Marlborough Planning Board was called to order at 7:00pm in Memorial Hall, 3rd Floor City Hall 140 Main Street, Marlborough, MA.  Members present included Sean Fay, Barbara Fenby, Philip Hodge, Shawn McCarthy and Clyde Johnson. 
Also in attendance were Board Secretary Melissa Irish and City Engineer Thomas Cullen.
Colleen Hughes and Edward Coveney were absent.

1. Meeting Minutes:
	A. Regular Meeting September 23, 2013
On a motion made by Mr. Fay, seconded by Mr. Hodge it was voted to approve the minutes of the September 23, 2013 meeting. Motion carried.
	
2. Chair’s Business: 
Mr. McCarthy read into record the formal resignation of Mr. Johnson. 
In his resignation letter Mr. Johnson makes note of how much he has enjoyed his tenure on the Board as well as his numerous years of both elected and appointed service to the City of Marlborough.
On a motion made by Mr. McCarthy, seconded by Mr. Fay the resignation letter of Mr. Johnson was accepted and placed on file. Motion carried.

3. Approval Not Required: None

4. Public Hearings: None	

5. Pending Sub Division Plans: Updates and Discussion:
A.  Engineers Report
Mr. Cullen reported to the Board that the Mauro Farms Subdivision is progressing and has started working on the Northerly phase of the project. Water service has been brought to the Cook Lane lots as well as work has started on the newest roadway.

Mr. Cullen continued his report with information that the Blackhorse Farms subdivision has cleaned up and mown the unimproved lots, as well as filled the open utility trench. There are still no light poles however.

	B. Jenks Rd Subdivision (November 30, 2013)
Mr. McCarthy read into record the letter from Hancock Associates that accompanied the 	“as of right” plan (no waivers) as requested by the Board. This plan is presented as a direct request of the Board only. There is no intent to amend or change the subdivision application as it stands before the Board.

On a motion made by Mr. Hodge, seconded by Mr. Johnson the correspondence was accepted and placed on file. Motion carried.

Mr. McCarthy read into record the current findings from the Engineering Department.
On a motion made by Mr. Hodge, seconded by Mr. Johnson the report was accepted and placed on file as well as forwarded to the Engineer of record. Motion carried.

Mr. Fay noted that in his estimation the plan as presented does not answer the question posed to the developer. This plan assumes that Sudbury St has already been widened. Mr. Peznola noted that in this rendition the developer would be responsible for widening the roadway along a 500’ stretch for sight lines. Mr. Hodge asked if the developer would be willing to widen the road way? Mr. Peznola responded that the developer did not truly want to do that.

Councilor Delano reiterated to the Board that it is his opinion that no one in the neighborhood wants this development.

Attorney Aykanian (representing the developer) wanted to remind the Board the both the rights of the Landowner and Public Safety have to be taken into account.  Attorney Aykanian stated that a balance needs to be reached in response to both. If you add one house or multiple houses it is a fact that more traffic will follow.

6. Preliminary/Open Space Submissions/Limited Development Subdivisions: None

7. Definitive Subdivision Submission: None
	
8. Signs: 
	A. Rotary Club, Off Premise Signs
Mr. Charles Enright – Board of Managers and Mr. David Walton – President of the Rotary Club presented to the Board the request for three (3) off premise signs to advertise the upcoming Community Recycling Event that the Rotary Club is sponsoring. The Rotary Club is proposing the placement of three (3) off premise signs. The requested time frame is October 19, 2013- October 26, 2013. With removal taking place the afternoon of the 26th.

The proposed locations for the off premise signs are as follows:
133 East Main St – TD Bank Driveway entry 
87 Mill St – Al Brodeurs Auto Body
2 South Bolton St – Marshall Insurance 

Mr. Enright and Mr. Walton assured the Board they have secured permission from each landowner for placement of the event signs.

Requirement of the Board that the City Seal be affixed to each individually approved sign with the text Variance Approved by the Planning Board attached with the date of approval.

On a motion made by Mr. Fay seconded by Mr. Hodge it was voted to approve the variance allowing for the placement of three (3) temporary off premise signs at the following locations:
133 East Main St,
87 Mill St
2 South Bolton St
For the time frame of October 19- October 26, 2013.
Motion carried.

The Board is understanding of the Public Service nature of the event and supports the Rotary in the recycling efforts for the betterment of the Community as a whole.

9. Unfinished Business: 
	A. Berlin Farms
Mr. Fay has been in touch with Mr. Freeman. Work is progressing and Mr. Freeman hopes to have the majority completed within the next week. The punch list for the subdivision will be forwarded to Mr. Freeman. The Board requests to have Mr. Freeman appear at the next meeting to give a progress report.
It was noted to keep this item for reporting purposes on the next Planning Board agenda as well.

	B. Blackhorse Farms Estate – Condition of Site
Attorney Paul Beattie representing FRE Builders (Development Company) was in attendance at the request of the Board.  

Mr. McCarthy read email correspondence between Attorney Beattie and Mr. Collins Assistant City Engineer into record. On a motion made by Mr. Fay, seconded by Mr. McCarthy the correspondence was accepted and placed on file.

Mr. McCarthy read into record a letter that was presented to the Board from Attorney Beattie in response to various items/concerns as perceived by the Board regarding the condition of the Subdivision. On a motion made by Mr. Fay, seconded by Mr. McCarthy the correspondence was accepted and placed on file.

Mr. Fay acknowledged that this Site currently looks better than it did 2 years ago. FRE has worked with the City as issues have arisen. It is requested that FRE does not wait until the last minute to appeal to the Board for an extension to allow for additional time to complete the subdivision. The current expiration date is December 31, 2013.

Attorney Beattie assured the Board that requesting the extension would become a priority, and he hopes to have the request before them in a timely manner.

It was noted to keep this item for reporting purposes on the next Planning Board agenda as well.

10. Informal Discussions: None
	
11. Correspondence: 
	A. Dhcd Fall 2013 Workshops
On a motion made by Mr. Hodge, seconded by Mr. Johnson it was voted to accept the correspondence and place on file. Motion Carried.

12. Public Notices of other Cities and Towns: 
A. Town of Hudson, Zoning Board of Appeals Notice of Decision 9-13-13
	B. Town of Sudbury, Zoning Board of Appeals Public Hearing 10-21-13
	C. Town of Sudbury, Zoning Board of Appeals Decision 9-16-13
	D. Town of Sudbury, Board of Appeals Decision 9-16-13
	E. Town of Sudbury, Board of Appeals Decision 9-16-13
	F. Town of Sudbury, Board of Appeals Decision 9-16-13
	G. Town of Sudbury, Board of Appeals Decision 9-16-13
	H. Town of Sudbury, Board of Appeals Decision 9-16-13
	I.  Town of Sudbury, Board of Appeals Decision 9-16-13

On a motion made by Mr. Hodge, seconded by Mr. Johnson it was voted to accept the notices A-I and place on file. Motion carried.

Adjournment:  On a motion made by Mr. Johnson, seconded by Mr. Hodge it was voted to adjourn at 7:55pm.
							Respectfully submitted,

							Shawn McCarthy
							Acting Clerk
/mai